Privacy Policy – Germany (Germany)
INTRODUCTION
The Company believes in the responsible use of personal information collected in the course of its business and through its website. The Company is committed to safeguarding the privacy of your information in accordance with the applicable data protection laws of Germany. This privacy policy sets out the basis on which any personal information collected by the Company from you, or that you provide to the Company, will be used, stored, and processed (hereinafter referred to as “collect” or “collected”). This includes, but is not limited to, the collection of personal information or data resulting from the use of the Company website.
By making use of the Company website, or interacting with the Company by mail, electronic communication, or personally, you agree to be bound by the terms and conditions as set out in this privacy policy.
If at any time you have queries that are not addressed in this document, please visit our website or contact our compliance team at compliance@hireresolve.us
WHAT INFORMATION IS COLLECTED
We may request, receive, store, and record details that are defined as ‘Personal Data’ in terms of Germany Federal Decree-Law No. 45 of 2021 (PDPL) from Clients, Candidates, Employees, and Service Providers.
The Personal Information we process as a result of a visit to our website depends on the data provided by the user.
If a user accesses the website but does not interact with the Company (i.e., does not apply for an available position), the Company processes the data contained in cookies.
If a user chooses to apply for an available position, register as a user, or submit a contact request, the Company will require the user to provide certain Personal Information necessary to complete the activities of the Company.
USE OF PERSONAL INFORMATION
The Company assures that the use of your Personal Information is lawful, reasonable, and relevant to the activities of the Company.
The Company may process your personal data collected through the website for the following purposes:
Company Activities
The Company is in the business of Recruitment Services. The Company will process the personal data of users in order to operate the business, which includes managing relationships with users, assessing a user’s suitability as a candidate, promoting the user as a candidate, matching candidates with available clients, administrative functions, accounting, corporate obligations, and maintaining and using IT systems.
Service Delivery (SLA)
The Company will process Personal Information of users who indicate an interest in becoming a client of the Company in order to enter into a contract of service, match the client with potential candidates, and perform the duties as set out under the service level agreement.
Direct Marketing
The Company may process Personal Information for direct marketing purposes in order to promote and develop services and to provide industry-specific information the Company believes will be of interest to the user. Users may opt out of direct marketing at any time.
Security, Quality, and Risk Management
Personal Information may be processed for maintaining security and for internal quality and risk analysis.
Legal and Professional Requirements
Where the Company is subject to legal, regulatory, or professional obligations under Germany law, it may need to maintain records to demonstrate compliance with such obligations.
DISCLOSURE OF PERSONAL INFORMATION
The Company may from time to time transfer or disclose Personal Information to other entities within One Group, of which the Company is a subsidiary, as well as to third parties for any of the purposes set out in this policy.
Such transfers will comply with Germany PDPL data-transfer requirements.
USERS’ RIGHTS
Under Germany data protection regulations, you may at any time:
Request confirmation of what Personal Information the Company holds relating to you and who has accessed it. A fee may be charged for such a request;
Ask the Company to update, correct, delete, or refrain from using your information, subject to legal retention obligations;
Unsubscribe from any of the Company’s electronic communications by following the unsubscribe link provided;
Enquire how your Personal Information has been used, if at all.
The Company may refuse to delete Personal Information if such deletion would compromise a legal or regulatory obligation under Germany law that requires the Company to retain the information for a defined period, or if deletion would compromise the Company’s ability to perform its activities.
You indemnify the Company against any damages that may arise from such a request or as a result thereof.
SECURITY BREACH
The Company has in place up-to-date, reasonable technical and organizational security measures to protect users’ Personal Information against accidental or intentional manipulation, loss, misuse, destruction, or unauthorized disclosure or access to information collected through the website.
Despite this, absolute security cannot be guaranteed. Should a breach occur, the Company will investigate how and where the breach occurred and ensure that the risk is addressed immediately.
The Company will identify which data has become vulnerable as a result of the breach and notify the user promptly, providing assistance to minimize potential damages where possible.
CHANGES TO THE PRIVACY POLICY
From time to time, the Company may revise this policy to reflect operational changes, updates in Germany law, technological advancements, or changes in data-processing practices.
Updates to this policy will be published on the website.
